Job Description

Job Description and Duties

The Legal Information Manager (SSM II) provides oversight and management direction to the Office of Legislative Counsel’s (OLC’s) Indexing Unit and the Law Library. The Indexing Unit reviews, indexes, and compiles legislative information for the OLC, the Legislature, certain state agencies, and the public, and performs related functions; the Law Library provides information management services to the attorneys of the OLC. The SSM II is responsible for ensuring staff development, succession planning, process documentation, business process improvement, service alignment, and coordination and cooperation with other units of the OLC. The SSM II also works closely with the Chief Deputy Legislative Counsels and other attorneys on matters of legal interpretation, particularly as it relates to code compilation.

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your STD 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)

(STD 678):
Application must be complete and include dates and hours worked; contact names and phone numbers of supervisors; and a description of the duties performed for each position held. Reference to a resume (i.e., “See Resume”) in place of a description of the duties performed will not be accepted.

School Transcripts:

When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.

Statement of Qualifications:

See “Required Application Package Documents” section below.

Out-of-Class (OOC) assignments are temporary assignments and may be considered if conditions warrant. Those interested in an OOC assignment are encouraged to apply.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of and/or experience with the legislative process, the legislative calendar, and the work of the Office of Legislative Counsel.

• Experience supervising staff in analytical, professional, paraprofessional, and/or clerical classifications or roles.

• Demonstrated experience with staff development, professional development, succession planning, knowledge retention, and knowledge transfer.

• Demonstrated experience with business process analysis, evaluation, and improvement.

• Ability to work with stakeholders, customers, and peers in a variety of roles, including executive management, legal staff, vendors, colleagues, and IT support.

• Ability to communicate well both orally and in writing, particularly on detailed technical matters.

• Experience developing written documentation of office processes and procedures.

• Familiarity with State of California civil service personnel management practices.

• Experience with enhancing business processes by leveraging IT systems and automation.

• Knowledge of and/or experience with information management, access, retention, and sharing within an organization.

• Knowledge of and/or experience with reading and interpreting statutes and law.

Benefits

All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR’s website under  State Employees - CalHR Benefits Website . 

Statement of Qualifications

All applicants must submit a Statement of Qualifications (SOQ). An SOQ is a narrative discussion describing how the candidate’s education, training, experience, and skills meet the desirable qualifications for the position as listed in this job posting.

The SOQ should also document each candidate’s ability to present information clearly and concisely in writing. The SOQ must be typewritten and single spaced, use 12-point font, and be no more than two pages in length.

Applicants who do not submit an SOQ with their application will automatically be disqualified from consideration for this position.

1. Please describe your qualifications for this position, particularly in the areas of program evaluation, business process improvement, workload and workflow analysis, and succession planning.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications is required. Please see the Statement of Qualifications section of the job posting for detailed instructions.

Job Tags

Permanent employment, Full time, Temporary work,

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